Privacy Policy

Last Updated: July 3, 2023

Positively Productive Systems LLC (PPS) respects your privacy and handles your (personal) data carefully. With this privacy statement, we would like to inform you about what personal data we collect when you visit our website (www.positivelyproductive.com) or subscribe to our email lists and how we process this data.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

To assist with sending you requested information, we use Mailerlite to collect and store your email address. Mailerlite outlines their use of your personal data and anonymized data here. You may opt out of the collection of your data by unsubscribing (we will remove your data) and contacting them using the instructions on their privacy page.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

What data will be collected

Positively Productive Systems LLC only collects the information necessary to show you the website and to contact us.

Like any website, we collect general information about visitors to our website.

To subscribe to the newsletter, you provide us with the following information:

Name
E-mail address
IP address
Use of the data

We use the collected data only for the purposes for which we have obtained the data.

Your e-mail address will only be added to the list of subscribers with explicit permission. Each newsletter contains a link that you can use to unsubscribe. The subscriber database for the newsletter will not be disclosed to third parties.

We use ConvertKit to distribute our newsletter. We collect your name and email address. When sending e-mails via ConvertKit, so-called “web beacons” are sent with it. These web beacons keep track of whether the email has been opened and whether the newsletter links are clicked on. This information is used for statistical purposes. ConvertKit may also collect data for its own purposes. See their privacy statement: https://convertkit.com/privacy

Google Analytics

We use Google analytics to record information about the pages a user has seen, for example the URL of the page, time of day, device used, etc. The information that we collect anonymized and sent to Google Analytics for analysis.

Google Analytics mainly uses first-party cookies to report on visitor interactions on this website. Users may disable cookies or delete any individual cookie. Learn more

In addition, Google Analytics supports an optional browser add-on that – once installed and enabled – disables measurement by Google Analytics for any site a user visits. Note that this add-on only disables Google Analytics measurement.

Google Analytics also collects Internet Protocol (IP) addresses to provide and protect the security of the service, and to give website owners a sense of which country, state, or city in the world their users come from (also known as “IP geolocation”).

See this page for Google Analytics security and usage of data.

Who we share your data with

We do not in any way pass on the data collected by us to third parties, unless we are legally obliged to do so (for example, if the authorities request data from us).

How we protect your data

We use reasonable and appropriate physical, electronic, and administrative safeguards to protect personal data from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into account the nature of the Personal Data and risks involved in processing that information.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

EU Information Consent Updates

As of May 25, 2018 EU citizens now have several new rights to help them take more control of their own data. Here are the most important user rights that apply to my email marketing:

Right to be forgotten gives you the power to ask a company to delete ALL of the data that is associated with that person. This requires you to provide more than an unsubscribe button. If a user makes a request, I must delete all the data stored in my databases and anything else associated with you, the user.
Right of access allows you to ask exactly how I am using your data and for what purposes. If a request is made, I’ll provide a personal data report at no cost to you.
Breach Notification is mandatory under the GDPR, which means I have 72 hours from becoming aware of the breach to notify you, the subscriber/customer.
Right of portability lets you request your data, which means I would need to download a file of all your data in a ‘commonly used and machine-readable format’.I now must obtain consent in accordance with the GDPR’s strict new requirements by ensuring active and explicit consent.
Active consent means I must initiate the consent. I can no longer include checks within the checkbox and make the you remove it. You, the user must click the checkbox.
Explicit consent means I will clearly communicate exactly what you, the user is agreeing to and what the data is being collected for.

There is now one extra step when signing up for my opt-ins, webinars, courses, and services, etc. You must confirm you understand that by signing up for any free opt-in, webinar, course, or service, etc I offer, you give me permission to send you relate-able tips, tools, strategies and offers that are valuable to what you signed up for.

Third-Party Use of Cookies and Other Tracking Technologies

Some content or applications, including advertisements, on the Website are served by third-parties, including advertisers, ad networks and/or servers, content providers, and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our website. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content.

We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. You can find that information here:

Tracking privacy policies

Facebook – https://www.facebook.com/full_data_use_policy

Google – https://policies.google.com/privacy?hl=en&gl=us

Pinterest – https://policy.pinterest.com/en/privacy-policy

Changes to this Privacy Policy

Positively Productive Systems, LLC may change this Privacy Policy at any time. The most recent version of the Privacy Policy is indicated by the “Last Updated” date at the top of the Privacy Policy. All changes are effective immediately upon posting. Please review this Privacy Policy frequently to stay updated on changes that may affect you. Your continued use of this website signifies your continuing consent to be bound by this Privacy Policy.